Pilot action: Tenders

  • Identification of the criteria
  • Analysis of the documentations

View all documents
TitleDescriptionFile
Call for public tender (Genoa)

Call for public tender (Genoa)

Bando ELIH MED Genoa.pdf
Capitolato speciale d’appalto (Genoa)

Capitolato speciale d’appalto (Genoa)

Capitolato speciale appalto.pdf
Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

attach n.2 CME_ED.pdf
Bill of quantities of electrical system (Genoa)

Bill of quantities of electrical system (Genoa)

29.03.01 E-M IE_D_CME.pdf
Bill of quantities for security (Genoa)

Bill of quantities for security (Genoa)

29.03.01 E-M CME_SIC.pdf
Bill of quantities of manpower for electrical system (Genoa)

Bill of quantities of manpower for electrical system (Genoa)

29.03.01 E-M IE_D_CMEMO.pdf
Call for public tender Call for tender_Elih-med_Laore.pdf
Call regulation Call regulation_Elih-med_Laore.pdf
Reply letters and self-certification Reply letters and self-certification.pdf
Call for public tender

Call for public tender (Frattamaggiore)

Call for Tender (Frattamaggiore).pdf
Call for public tender PLIEGO TèCNICO.pdf
Second call for tenders Second_call_for_tenders.zip
Call for public tenders for façade installation Call for tender_facade.pdf
Call for public tenders D5.3.2_Call for Tender (Greece) low1.pdf
Letter of conformity with public procurement procedures: tenders Lett conformity_tenders.pdf
Letter of conformity with public procurement procedures: award Letter conformity.pdf
Bid form Bid form.pdf
MODEL CERTIFICATION OF PERSONAL STATEMENT MODEL CERTIFICATION.pdf
CONTRACTOR CERTIFICATES CONTRACTOR CERTIFICATES.pdf
CONDITIONS OF CONTRACT FOR PUBLIC WORKS CONSTRUCTION CONDITIONS OF CONTRACT.pdf
Call for public tenders for energy consultant ELIH Med Tender EC_malta c.pdf
Call for public tenders for solar water heaters installation ELIH Med Tender SWH_malta c.pdf
View all immages
The technique commission valuates the offers (Genoa)

The technique commission valuates the offers (Genoa)

Presentation of the call for public tender

Presentation of the call for public tender

Tener selection_PIOXII pilot project (2)

Tener selection_PIOXII pilot project (2)

Sign contract

Sign contract

Tender selection for FONTANARES pilot project

Tender selection for FONTANARES pilot project

Tener selection_PIOXII pilot project

Tener selection_PIOXII pilot project

View all video

Country



France

Région Languedoc-Roussillon

Tenders



Target

Refurbishment project managers , Public authorities, Policy makers

Arles

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
For implementing  pilot projects in Arles, the public call for tender process includes:
•   call for tender in the respect of the French public market law
•   evaluating cost, experience and technical criteria
•   qualifying specialists
Different specific calls (electricity, facades, roofs (weatherproffing), windows, masonry works, iron works) were made by 13Habitat, as good practices, one of those calls are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for façade installation Call for tender_facade.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Italy

Genoa

Tenders

Calls for public tenders were the procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, and Supplier response required, Timetable for choosing the supplier and Requirements.
 

 

The Call for tender made by Genoa municipality is characterised by:
- using the most economically advantageous tender, taking into consideration also that extra services could be offered by tender
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”

 

Evaluation criteria and main scores:

Documenti

TitleDescriptionFile
Call for public tender (Genoa)

Call for public tender (Genoa)

Bando ELIH MED Genoa.pdf
Capitolato speciale d’appalto (Genoa)

Capitolato speciale d’appalto (Genoa)

Capitolato speciale appalto.pdf
Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

attach n.2 CME_ED.pdf
Bill of quantities of electrical system (Genoa)

Bill of quantities of electrical system (Genoa)

29.03.01 E-M IE_D_CME.pdf
Bill of quantities for security (Genoa)

Bill of quantities for security (Genoa)

29.03.01 E-M CME_SIC.pdf
Bill of quantities of manpower for electrical system (Genoa)

Bill of quantities of manpower for electrical system (Genoa)

29.03.01 E-M IE_D_CMEMO.pdf

Foto

The technique commission valuates the offers (Genoa)

The technique commission valuates the offers (Genoa)



Target

Refurbishment project managers , Public authorities, Policy makers

Sassari

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
For implementing pilot projects in Sassari Province, different calls for tenders and related activities were made, in particular:
- call of architectural study for selecting architect to carry out the project design
- call of definitive and executive design
- call for tender: execution phase of the retrofitting work
- using the greatest rebate
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”
- n° 53 offers received
 
Technical Specification contracting includes:
- definition of technical specifications
- work contract with contractor company
- starting the refurbishing works
- date of the end of the works

Documenti

TitleDescriptionFile
Call for public tender Call for tender_Elih-med_Laore.pdf
Call regulation Call regulation_Elih-med_Laore.pdf
Reply letters and self-certification Reply letters and self-certification.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Frattamaggiore

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
In principle, the evaluation of the offers has been made on the basis of economic aspects; however, taking into consideration the energy saving target established in ELIH-Med, the following technical conditions have been evaluated.
- Energy saving target: minimum 40% energy saving/dwelling (obliged)
- Quality: technical and architectural quality of the offer as well as additional improvements proposed, in particular, architectural integration of PV and solar thermal
  plants
- Logistics: logistics solutions and organization of retrofitting activities proposed to reduce the interference of work with the daily activities of the inhabitants
- Employment: hiring tenants of plot dwellings, the inhabitants living in the same residential area or in Frattamaggior town to implement refurbishment activities
- Project developer: extra scores for project developers resident in or nearby Frattamaggiore town
- Time: the time reduction of energy saving refurbishment

Documenti

TitleDescriptionFile
Call for public tender

Call for public tender (Frattamaggiore)

Call for Tender (Frattamaggiore).pdf

Foto

Presentation of the call for public tender

Presentation of the call for public tender



Target

Refurbishment project managers , Public authorities, Policy makers

Spain

Málaga

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing  pilot projects in Malaga, different activities were carries out through public calls, in particular:
- Architectural and engineering study:
o    selection of the architect to carry out the project design
o    selection of the company to carry out the Engineering and technical design
- Implementation of the refurbishment:
o   Call for tenders: public tender for the implementation of the pilot project
o   planning
o   tendering
o   contract awarding
o   refurbishment
o   monitoring and management (through weekly visits to construction site) official end to refurbishment

Documenti

TitleDescriptionFile
Call for public tender PLIEGO TèCNICO.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Valencia

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing pilot projects in Valencia, the call for tender activities included:
- selection of the architects
- development: technical project; Measurement & Budgeting Project
- call for tenders for contractors, which includes the following steps:
  o planning
  o tendering
  o contract awarding
  o construction stages

Documenti

TitleDescriptionFile
Second call for tenders Second_call_for_tenders.zip

Foto

Tener selection_PIOXII pilot project (2)

Tener selection_PIOXII pilot project (2)

Sign contract

Sign contract

Tender selection for FONTANARES pilot project

Tender selection for FONTANARES pilot project

Tener selection_PIOXII pilot project

Tener selection_PIOXII pilot project

Video

First call for tenders


Target

Refurbishment project managers , Public authorities, Policy makers

Greece

Komotini

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit in that the service providers who win the tender can have the opportunity and experience of cooperating within the framework of an EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template consists of the following sections: Introduction, Project background, Legal issues, Maintainance issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing the pilot buildings’ energy refurbishment in Komoniti, the public call for tender process included:
- completion of tender documentation / drawings
- tender documents approval  
- obtaining the co-financing agreement from National Authority
- applying for planning approval of the proposed interventions
- publication of open public Call for Tender
- selection of Contractor
 
The whole version of the public call (in Greek) is downloadable below.

 

Documenti

TitleDescriptionFile
Call for public tenders D5.3.2_Call for Tender (Greece) low1.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Cyprus

Cyprus

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
For implementing  pilot projects in Cyprus, the public call for tender process includes:
o   tenders preparation
o   Compliance with Public Procurement Procedure
o   obtaining the co-financing agreement from National Authority
o   Launch of the Call for tenders 
 
Tenders preparation
Following the results of the completed energy analysis of the pilot dwellings, the 25 pilot dwelling owners were informed with letters about the detailed workings and the measures selected for their dwellings. Minor adjustments have been made according to the comments received by the owners. 
 
Compliance with Public Procurement Procedure
The Tender documents for selecting the contractors of the refurbishing workings were prepared and submitted to the Public Procurements National Authority, according to the National Rules and Procedures for Public Contracts, in order to ensure the Certificate of Conformity with the National Public Procurement Procedures.
The competent authority replied to project Cyprus partner CEA with comments and recommendations for the tenders according to the national rules. Accordingly, the tender documents were revised and resubmitted to the competent authority for final approval. During this phase, CEA and competent authority had very frequent communication in order to complete correctly all the needed adjustments.
 
Launch of the Call for tenders
After the approval of the Competent Authority, the tender documents were launched as an open call through the e-procurement (an electronic instrument for public procurement).
A part of biding documents are given as practical examples.

Documenti

TitleDescriptionFile
Letter of conformity with public procurement procedures: tenders Lett conformity_tenders.pdf
Letter of conformity with public procurement procedures: award Letter conformity.pdf
Bid form Bid form.pdf
MODEL CERTIFICATION OF PERSONAL STATEMENT MODEL CERTIFICATION.pdf
CONTRACTOR CERTIFICATES CONTRACTOR CERTIFICATES.pdf
CONDITIONS OF CONTRACT FOR PUBLIC WORKS CONSTRUCTION CONDITIONS OF CONTRACT.pdf



Target

Refurbishment project managers , Policy makers

Malta

Malta-Gozo

Tenders

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing  pilot projects in Malta, the activities related to public call for tender includes:
• preparing the call for tender documents in the respect of the Malta public market law
• launching the public call for tender for consultants to assess buildings and prepare plans for energy efficiency improvement interventions
• launching the public call for tender for selecting providers of retrofitting implementation
• evaluating cost, experience and technical criteria
• qualifying specialists/project developers
 
The call preparation was made with local councils; and the calls were advertised in the media.
The different calls were made: for PV systems, for solar water heaters, for other energy retrofitting measures; as well as for energy consultants. As good practices, two of the calls prepared by MIEMA are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for energy consultant ELIH Med Tender EC_malta c.pdf
Call for public tenders for solar water heaters installation ELIH Med Tender SWH_malta c.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Refurbishment project managers

France Région Languedoc-Roussillon
France Arles

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
For implementing  pilot projects in Arles, the public call for tender process includes:
•   call for tender in the respect of the French public market law
•   evaluating cost, experience and technical criteria
•   qualifying specialists
Different specific calls (electricity, facades, roofs (weatherproffing), windows, masonry works, iron works) were made by 13Habitat, as good practices, one of those calls are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for façade installation Call for tender_facade.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Genoa

Calls for public tenders were the procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, and Supplier response required, Timetable for choosing the supplier and Requirements.
 

 

The Call for tender made by Genoa municipality is characterised by:
- using the most economically advantageous tender, taking into consideration also that extra services could be offered by tender
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”

 

Evaluation criteria and main scores:

Documenti

TitleDescriptionFile
Call for public tender (Genoa)

Call for public tender (Genoa)

Bando ELIH MED Genoa.pdf
Capitolato speciale d’appalto (Genoa)

Capitolato speciale d’appalto (Genoa)

Capitolato speciale appalto.pdf
Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

attach n.2 CME_ED.pdf
Bill of quantities of electrical system (Genoa)

Bill of quantities of electrical system (Genoa)

29.03.01 E-M IE_D_CME.pdf
Bill of quantities for security (Genoa)

Bill of quantities for security (Genoa)

29.03.01 E-M CME_SIC.pdf
Bill of quantities of manpower for electrical system (Genoa)

Bill of quantities of manpower for electrical system (Genoa)

29.03.01 E-M IE_D_CMEMO.pdf

Foto

The technique commission valuates the offers (Genoa)

The technique commission valuates the offers (Genoa)



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Sassari

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
For implementing pilot projects in Sassari Province, different calls for tenders and related activities were made, in particular:
- call of architectural study for selecting architect to carry out the project design
- call of definitive and executive design
- call for tender: execution phase of the retrofitting work
- using the greatest rebate
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”
- n° 53 offers received
 
Technical Specification contracting includes:
- definition of technical specifications
- work contract with contractor company
- starting the refurbishing works
- date of the end of the works

Documenti

TitleDescriptionFile
Call for public tender Call for tender_Elih-med_Laore.pdf
Call regulation Call regulation_Elih-med_Laore.pdf
Reply letters and self-certification Reply letters and self-certification.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Frattamaggiore

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
In principle, the evaluation of the offers has been made on the basis of economic aspects; however, taking into consideration the energy saving target established in ELIH-Med, the following technical conditions have been evaluated.
- Energy saving target: minimum 40% energy saving/dwelling (obliged)
- Quality: technical and architectural quality of the offer as well as additional improvements proposed, in particular, architectural integration of PV and solar thermal
  plants
- Logistics: logistics solutions and organization of retrofitting activities proposed to reduce the interference of work with the daily activities of the inhabitants
- Employment: hiring tenants of plot dwellings, the inhabitants living in the same residential area or in Frattamaggior town to implement refurbishment activities
- Project developer: extra scores for project developers resident in or nearby Frattamaggiore town
- Time: the time reduction of energy saving refurbishment

Documenti

TitleDescriptionFile
Call for public tender

Call for public tender (Frattamaggiore)

Call for Tender (Frattamaggiore).pdf

Foto

Presentation of the call for public tender

Presentation of the call for public tender



Target

Refurbishment project managers , Public authorities, Policy makers

Spain Málaga

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing  pilot projects in Malaga, different activities were carries out through public calls, in particular:
- Architectural and engineering study:
o    selection of the architect to carry out the project design
o    selection of the company to carry out the Engineering and technical design
- Implementation of the refurbishment:
o   Call for tenders: public tender for the implementation of the pilot project
o   planning
o   tendering
o   contract awarding
o   refurbishment
o   monitoring and management (through weekly visits to construction site) official end to refurbishment

Documenti

TitleDescriptionFile
Call for public tender PLIEGO TèCNICO.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Spain Valencia

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing pilot projects in Valencia, the call for tender activities included:
- selection of the architects
- development: technical project; Measurement & Budgeting Project
- call for tenders for contractors, which includes the following steps:
  o planning
  o tendering
  o contract awarding
  o construction stages

Documenti

TitleDescriptionFile
Second call for tenders Second_call_for_tenders.zip

Foto

Tener selection_PIOXII pilot project (2)

Tener selection_PIOXII pilot project (2)

Sign contract

Sign contract

Tender selection for FONTANARES pilot project

Tender selection for FONTANARES pilot project

Tener selection_PIOXII pilot project

Tener selection_PIOXII pilot project

Video



Target

Refurbishment project managers , Public authorities, Policy makers

Greece Komotini

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit in that the service providers who win the tender can have the opportunity and experience of cooperating within the framework of an EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template consists of the following sections: Introduction, Project background, Legal issues, Maintainance issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing the pilot buildings’ energy refurbishment in Komoniti, the public call for tender process included:
- completion of tender documentation / drawings
- tender documents approval  
- obtaining the co-financing agreement from National Authority
- applying for planning approval of the proposed interventions
- publication of open public Call for Tender
- selection of Contractor
 
The whole version of the public call (in Greek) is downloadable below.

 

Documenti

TitleDescriptionFile
Call for public tenders D5.3.2_Call for Tender (Greece) low1.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Cyprus Cyprus

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
For implementing  pilot projects in Cyprus, the public call for tender process includes:
o   tenders preparation
o   Compliance with Public Procurement Procedure
o   obtaining the co-financing agreement from National Authority
o   Launch of the Call for tenders 
 
Tenders preparation
Following the results of the completed energy analysis of the pilot dwellings, the 25 pilot dwelling owners were informed with letters about the detailed workings and the measures selected for their dwellings. Minor adjustments have been made according to the comments received by the owners. 
 
Compliance with Public Procurement Procedure
The Tender documents for selecting the contractors of the refurbishing workings were prepared and submitted to the Public Procurements National Authority, according to the National Rules and Procedures for Public Contracts, in order to ensure the Certificate of Conformity with the National Public Procurement Procedures.
The competent authority replied to project Cyprus partner CEA with comments and recommendations for the tenders according to the national rules. Accordingly, the tender documents were revised and resubmitted to the competent authority for final approval. During this phase, CEA and competent authority had very frequent communication in order to complete correctly all the needed adjustments.
 
Launch of the Call for tenders
After the approval of the Competent Authority, the tender documents were launched as an open call through the e-procurement (an electronic instrument for public procurement).
A part of biding documents are given as practical examples.

Documenti

TitleDescriptionFile
Letter of conformity with public procurement procedures: tenders Lett conformity_tenders.pdf
Letter of conformity with public procurement procedures: award Letter conformity.pdf
Bid form Bid form.pdf
MODEL CERTIFICATION OF PERSONAL STATEMENT MODEL CERTIFICATION.pdf
CONTRACTOR CERTIFICATES CONTRACTOR CERTIFICATES.pdf
CONDITIONS OF CONTRACT FOR PUBLIC WORKS CONSTRUCTION CONDITIONS OF CONTRACT.pdf



Target

Refurbishment project managers , Policy makers

Malta Malta-Gozo

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing  pilot projects in Malta, the activities related to public call for tender includes:
• preparing the call for tender documents in the respect of the Malta public market law
• launching the public call for tender for consultants to assess buildings and prepare plans for energy efficiency improvement interventions
• launching the public call for tender for selecting providers of retrofitting implementation
• evaluating cost, experience and technical criteria
• qualifying specialists/project developers
 
The call preparation was made with local councils; and the calls were advertised in the media.
The different calls were made: for PV systems, for solar water heaters, for other energy retrofitting measures; as well as for energy consultants. As good practices, two of the calls prepared by MIEMA are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for energy consultant ELIH Med Tender EC_malta c.pdf
Call for public tenders for solar water heaters installation ELIH Med Tender SWH_malta c.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Public authorities

France Région Languedoc-Roussillon
France Arles

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
For implementing  pilot projects in Arles, the public call for tender process includes:
•   call for tender in the respect of the French public market law
•   evaluating cost, experience and technical criteria
•   qualifying specialists
Different specific calls (electricity, facades, roofs (weatherproffing), windows, masonry works, iron works) were made by 13Habitat, as good practices, one of those calls are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for façade installation Call for tender_facade.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Genoa

Calls for public tenders were the procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, and Supplier response required, Timetable for choosing the supplier and Requirements.
 

 

The Call for tender made by Genoa municipality is characterised by:
- using the most economically advantageous tender, taking into consideration also that extra services could be offered by tender
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”

 

Evaluation criteria and main scores:

Documenti

TitleDescriptionFile
Call for public tender (Genoa)

Call for public tender (Genoa)

Bando ELIH MED Genoa.pdf
Capitolato speciale d’appalto (Genoa)

Capitolato speciale d’appalto (Genoa)

Capitolato speciale appalto.pdf
Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

attach n.2 CME_ED.pdf
Bill of quantities of electrical system (Genoa)

Bill of quantities of electrical system (Genoa)

29.03.01 E-M IE_D_CME.pdf
Bill of quantities for security (Genoa)

Bill of quantities for security (Genoa)

29.03.01 E-M CME_SIC.pdf
Bill of quantities of manpower for electrical system (Genoa)

Bill of quantities of manpower for electrical system (Genoa)

29.03.01 E-M IE_D_CMEMO.pdf

Foto

The technique commission valuates the offers (Genoa)

The technique commission valuates the offers (Genoa)



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Sassari

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
For implementing pilot projects in Sassari Province, different calls for tenders and related activities were made, in particular:
- call of architectural study for selecting architect to carry out the project design
- call of definitive and executive design
- call for tender: execution phase of the retrofitting work
- using the greatest rebate
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”
- n° 53 offers received
 
Technical Specification contracting includes:
- definition of technical specifications
- work contract with contractor company
- starting the refurbishing works
- date of the end of the works

Documenti

TitleDescriptionFile
Call for public tender Call for tender_Elih-med_Laore.pdf
Call regulation Call regulation_Elih-med_Laore.pdf
Reply letters and self-certification Reply letters and self-certification.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Frattamaggiore

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
In principle, the evaluation of the offers has been made on the basis of economic aspects; however, taking into consideration the energy saving target established in ELIH-Med, the following technical conditions have been evaluated.
- Energy saving target: minimum 40% energy saving/dwelling (obliged)
- Quality: technical and architectural quality of the offer as well as additional improvements proposed, in particular, architectural integration of PV and solar thermal
  plants
- Logistics: logistics solutions and organization of retrofitting activities proposed to reduce the interference of work with the daily activities of the inhabitants
- Employment: hiring tenants of plot dwellings, the inhabitants living in the same residential area or in Frattamaggior town to implement refurbishment activities
- Project developer: extra scores for project developers resident in or nearby Frattamaggiore town
- Time: the time reduction of energy saving refurbishment

Documenti

TitleDescriptionFile
Call for public tender

Call for public tender (Frattamaggiore)

Call for Tender (Frattamaggiore).pdf

Foto

Presentation of the call for public tender

Presentation of the call for public tender



Target

Refurbishment project managers , Public authorities, Policy makers

Spain Málaga

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing  pilot projects in Malaga, different activities were carries out through public calls, in particular:
- Architectural and engineering study:
o    selection of the architect to carry out the project design
o    selection of the company to carry out the Engineering and technical design
- Implementation of the refurbishment:
o   Call for tenders: public tender for the implementation of the pilot project
o   planning
o   tendering
o   contract awarding
o   refurbishment
o   monitoring and management (through weekly visits to construction site) official end to refurbishment

Documenti

TitleDescriptionFile
Call for public tender PLIEGO TèCNICO.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Spain Valencia

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing pilot projects in Valencia, the call for tender activities included:
- selection of the architects
- development: technical project; Measurement & Budgeting Project
- call for tenders for contractors, which includes the following steps:
  o planning
  o tendering
  o contract awarding
  o construction stages

Documenti

TitleDescriptionFile
Second call for tenders Second_call_for_tenders.zip

Foto

Tener selection_PIOXII pilot project (2)

Tener selection_PIOXII pilot project (2)

Sign contract

Sign contract

Tender selection for FONTANARES pilot project

Tender selection for FONTANARES pilot project

Tener selection_PIOXII pilot project

Tener selection_PIOXII pilot project

Video



Target

Refurbishment project managers , Public authorities, Policy makers

Greece Komotini

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit in that the service providers who win the tender can have the opportunity and experience of cooperating within the framework of an EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template consists of the following sections: Introduction, Project background, Legal issues, Maintainance issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing the pilot buildings’ energy refurbishment in Komoniti, the public call for tender process included:
- completion of tender documentation / drawings
- tender documents approval  
- obtaining the co-financing agreement from National Authority
- applying for planning approval of the proposed interventions
- publication of open public Call for Tender
- selection of Contractor
 
The whole version of the public call (in Greek) is downloadable below.

 

Documenti

TitleDescriptionFile
Call for public tenders D5.3.2_Call for Tender (Greece) low1.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Malta Malta-Gozo

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing  pilot projects in Malta, the activities related to public call for tender includes:
• preparing the call for tender documents in the respect of the Malta public market law
• launching the public call for tender for consultants to assess buildings and prepare plans for energy efficiency improvement interventions
• launching the public call for tender for selecting providers of retrofitting implementation
• evaluating cost, experience and technical criteria
• qualifying specialists/project developers
 
The call preparation was made with local councils; and the calls were advertised in the media.
The different calls were made: for PV systems, for solar water heaters, for other energy retrofitting measures; as well as for energy consultants. As good practices, two of the calls prepared by MIEMA are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for energy consultant ELIH Med Tender EC_malta c.pdf
Call for public tenders for solar water heaters installation ELIH Med Tender SWH_malta c.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Policy makers

France Région Languedoc-Roussillon
France Arles

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
For implementing  pilot projects in Arles, the public call for tender process includes:
•   call for tender in the respect of the French public market law
•   evaluating cost, experience and technical criteria
•   qualifying specialists
Different specific calls (electricity, facades, roofs (weatherproffing), windows, masonry works, iron works) were made by 13Habitat, as good practices, one of those calls are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for façade installation Call for tender_facade.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Genoa

Calls for public tenders were the procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, and Supplier response required, Timetable for choosing the supplier and Requirements.
 

 

The Call for tender made by Genoa municipality is characterised by:
- using the most economically advantageous tender, taking into consideration also that extra services could be offered by tender
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”

 

Evaluation criteria and main scores:

Documenti

TitleDescriptionFile
Call for public tender (Genoa)

Call for public tender (Genoa)

Bando ELIH MED Genoa.pdf
Capitolato speciale d’appalto (Genoa)

Capitolato speciale d’appalto (Genoa)

Capitolato speciale appalto.pdf
Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

Bill of quantities of refurbishment (COMPUTO METRICO ESTIMATIVO) (Genoa)

attach n.2 CME_ED.pdf
Bill of quantities of electrical system (Genoa)

Bill of quantities of electrical system (Genoa)

29.03.01 E-M IE_D_CME.pdf
Bill of quantities for security (Genoa)

Bill of quantities for security (Genoa)

29.03.01 E-M CME_SIC.pdf
Bill of quantities of manpower for electrical system (Genoa)

Bill of quantities of manpower for electrical system (Genoa)

29.03.01 E-M IE_D_CMEMO.pdf

Foto

The technique commission valuates the offers (Genoa)

The technique commission valuates the offers (Genoa)



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Sassari

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
For implementing pilot projects in Sassari Province, different calls for tenders and related activities were made, in particular:
- call of architectural study for selecting architect to carry out the project design
- call of definitive and executive design
- call for tender: execution phase of the retrofitting work
- using the greatest rebate
- respect of public procurement rules: Dlgs 163/2006 “Codice degli appalti”
- n° 53 offers received
 
Technical Specification contracting includes:
- definition of technical specifications
- work contract with contractor company
- starting the refurbishing works
- date of the end of the works

Documenti

TitleDescriptionFile
Call for public tender Call for tender_Elih-med_Laore.pdf
Call regulation Call regulation_Elih-med_Laore.pdf
Reply letters and self-certification Reply letters and self-certification.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Italy Frattamaggiore

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
In principle, the evaluation of the offers has been made on the basis of economic aspects; however, taking into consideration the energy saving target established in ELIH-Med, the following technical conditions have been evaluated.
- Energy saving target: minimum 40% energy saving/dwelling (obliged)
- Quality: technical and architectural quality of the offer as well as additional improvements proposed, in particular, architectural integration of PV and solar thermal
  plants
- Logistics: logistics solutions and organization of retrofitting activities proposed to reduce the interference of work with the daily activities of the inhabitants
- Employment: hiring tenants of plot dwellings, the inhabitants living in the same residential area or in Frattamaggior town to implement refurbishment activities
- Project developer: extra scores for project developers resident in or nearby Frattamaggiore town
- Time: the time reduction of energy saving refurbishment

Documenti

TitleDescriptionFile
Call for public tender

Call for public tender (Frattamaggiore)

Call for Tender (Frattamaggiore).pdf

Foto

Presentation of the call for public tender

Presentation of the call for public tender



Target

Refurbishment project managers , Public authorities, Policy makers

Spain Málaga

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing  pilot projects in Malaga, different activities were carries out through public calls, in particular:
- Architectural and engineering study:
o    selection of the architect to carry out the project design
o    selection of the company to carry out the Engineering and technical design
- Implementation of the refurbishment:
o   Call for tenders: public tender for the implementation of the pilot project
o   planning
o   tendering
o   contract awarding
o   refurbishment
o   monitoring and management (through weekly visits to construction site) official end to refurbishment

Documenti

TitleDescriptionFile
Call for public tender PLIEGO TèCNICO.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Spain Valencia

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
For implementing pilot projects in Valencia, the call for tender activities included:
- selection of the architects
- development: technical project; Measurement & Budgeting Project
- call for tenders for contractors, which includes the following steps:
  o planning
  o tendering
  o contract awarding
  o construction stages

Documenti

TitleDescriptionFile
Second call for tenders Second_call_for_tenders.zip

Foto

Tener selection_PIOXII pilot project (2)

Tener selection_PIOXII pilot project (2)

Sign contract

Sign contract

Tender selection for FONTANARES pilot project

Tender selection for FONTANARES pilot project

Tener selection_PIOXII pilot project

Tener selection_PIOXII pilot project

Video



Target

Refurbishment project managers , Public authorities, Policy makers

Greece Komotini

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit in that the service providers who win the tender can have the opportunity and experience of cooperating within the framework of an EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
 
Generally, a typical invitation to tender template consists of the following sections: Introduction, Project background, Legal issues, Maintainance issues, Supplier response required, Timetable for choosing the supplier and Requirements.
 
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing the pilot buildings’ energy refurbishment in Komoniti, the public call for tender process included:
- completion of tender documentation / drawings
- tender documents approval  
- obtaining the co-financing agreement from National Authority
- applying for planning approval of the proposed interventions
- publication of open public Call for Tender
- selection of Contractor
 
The whole version of the public call (in Greek) is downloadable below.

 

Documenti

TitleDescriptionFile
Call for public tenders D5.3.2_Call for Tender (Greece) low1.pdf



Target

Refurbishment project managers , Public authorities, Policy makers

Cyprus Cyprus

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement.This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
For implementing  pilot projects in Cyprus, the public call for tender process includes:
o   tenders preparation
o   Compliance with Public Procurement Procedure
o   obtaining the co-financing agreement from National Authority
o   Launch of the Call for tenders 
 
Tenders preparation
Following the results of the completed energy analysis of the pilot dwellings, the 25 pilot dwelling owners were informed with letters about the detailed workings and the measures selected for their dwellings. Minor adjustments have been made according to the comments received by the owners. 
 
Compliance with Public Procurement Procedure
The Tender documents for selecting the contractors of the refurbishing workings were prepared and submitted to the Public Procurements National Authority, according to the National Rules and Procedures for Public Contracts, in order to ensure the Certificate of Conformity with the National Public Procurement Procedures.
The competent authority replied to project Cyprus partner CEA with comments and recommendations for the tenders according to the national rules. Accordingly, the tender documents were revised and resubmitted to the competent authority for final approval. During this phase, CEA and competent authority had very frequent communication in order to complete correctly all the needed adjustments.
 
Launch of the Call for tenders
After the approval of the Competent Authority, the tender documents were launched as an open call through the e-procurement (an electronic instrument for public procurement).
A part of biding documents are given as practical examples.

Documenti

TitleDescriptionFile
Letter of conformity with public procurement procedures: tenders Lett conformity_tenders.pdf
Letter of conformity with public procurement procedures: award Letter conformity.pdf
Bid form Bid form.pdf
MODEL CERTIFICATION OF PERSONAL STATEMENT MODEL CERTIFICATION.pdf
CONTRACTOR CERTIFICATES CONTRACTOR CERTIFICATES.pdf
CONDITIONS OF CONTRACT FOR PUBLIC WORKS CONSTRUCTION CONDITIONS OF CONTRACT.pdf



Target

Refurbishment project managers , Policy makers

Malta Malta-Gozo

Calls for public tenders are procedures applied to generate offers from companies competing for works, supply or service contracts in the framework of public procurement. This procedure creates a mutual benefit that the service providers who win the tender can have the opportunity and experience of cooperating with EU program and meanwhile with the sufficient procurement provided by the tender, the pilot projects can be carried out smoothly.
Generally, a typical invitation to tender template is formed with the following sections: Introduction, Project background, Legal issues, Maintaining issues, Supplier response required, Timetable for choosing the supplier and Requirements.
Regarding the selection of energy retrofitting providers, besides an overall perspective the advantage in economic aspects makes a supplier more competitive.
 
For implementing  pilot projects in Malta, the activities related to public call for tender includes:
• preparing the call for tender documents in the respect of the Malta public market law
• launching the public call for tender for consultants to assess buildings and prepare plans for energy efficiency improvement interventions
• launching the public call for tender for selecting providers of retrofitting implementation
• evaluating cost, experience and technical criteria
• qualifying specialists/project developers
 
The call preparation was made with local councils; and the calls were advertised in the media.
The different calls were made: for PV systems, for solar water heaters, for other energy retrofitting measures; as well as for energy consultants. As good practices, two of the calls prepared by MIEMA are downloadable below.

Documenti

TitleDescriptionFile
Call for public tenders for energy consultant ELIH Med Tender EC_malta c.pdf
Call for public tenders for solar water heaters installation ELIH Med Tender SWH_malta c.pdf



Target

Refurbishment project managers , Public authorities, Policy makers